Get Comedy Privacy Policy

 

GET COMEDY GENERAL PRIVACY

Date of last revision 18 May 2018 v1.0

 

Get Comedy is committed to protecting your privacy and the confidentiality of any personal data which you provide to us.

This Privacy Policy describes Get Comedy’s policies and procedures on the collection, use, storage and disclosure of your personal data in connection with the services that Get Comedy provides to you. By accessing the Get Comedy website and providing your information you indicate your acceptance of this Privacy Policy, as amended from time to time.

The choice of how much information you provide to Get Comedy is yours and of course if you want to use Get Comedy’s platforms, receive Get Comedy news, or attend Get Comedy events, Get Comedy will require certain information from you in order to provide the platforms or conduct the events. In order to ensure we adhere to data protection legislation we will only ask for the relevant personal data required to offer you services.

If you have any questions about this privacy policy or about your personal data, please email us at festivals@getcomedy.co.uk or write to us at the address below:

The Data Controller for Get Comedy is based in London, UK:

Address:

The Museum of Comedy, 6-7 Little Russell Street, London, WC1A 2HR

Telephone: 0203 475 7573

Our Data Controller is:

Brett Vincent, Director, who can be contacted at festivals@getcomedy.co.uk

How we collect your personal data

We want to make sure you receive the communications that are most relevant to you, be it through visiting our website or receiving emails, or in person.

We collect your personal data in the following ways:

When you directly interact with us – this could be if you ask about our work; when you sign up to receive emails; purchase Get Comedy tickets or merchandise; apply for a job or when you provide your data over the phone, by email, via the website or app, via physical mail, or in person e.g. at Get Comedy events.

When you interact with us through any of our partners, for example, Ticketline, and have provided your consent for your contact details to be shared with us.

When you interact with us through other third parties – this could be if you enter a competition through a third party website and provide your consent for your personal information to be shared with us.

When you visit our website – we gather information which might include which pages you visit most often and which events, offers or information is of most interest to you. We may also track which pages you visit when you click on links in emails from us. We use Cookies to help our website run effectively and to make improvements to ensure we are providing the best service (please see below for further information on the use of Cookies).

From other information that is publicly available – in order to tailor our communications, we may collect information about you from publicly available sources, such as social media platforms and web search engines such as Google. We may use third parties who collect publicly accessible data as a service to do this ensuring that they are adhering to data protection law requirements in their collection processes before any such data is shared.

Further detail about how we collect your personal data is provided below in relation to the purposes for processing your personal data.

Our purposes for processing personal data

The following sets out all of the purposes of processing of personal data Get Comedy undertakes, setting out how we process your personal data to achieve the purpose:

To keep you informed about Get Comedy events, news and offers about Get Comedy, and our Get Comedy related events.

We will ask for your email address to provide this information to you. You will be required to ‘opt-in’ to receive emails from us and can unsubscribe at any time by clicking the ‘unsubscribe’ link at the bottom of emails, or by sending an email to festivals@getcomedy.co.uk

To advertise our work through digital ads

We use digital agencies to advertise Get Comedy through digital ads which is achieved using email addresses and cookies (please see below for further information about cookies).

If we send your details to Facebook for this purpose they will be hashed before they are sent, and Facebook only briefly uses the data for matching purposes then deletes it

If you wish to opt out of having your details provided to Facebook or other social media platforms for the purpose of targeted advertising, please contact us at festivals@getcomedy.co.uk

Personal data provided to Get Comedy by partners

We work closely with partners such as our primary ticket agent Ticketline, and other ticket agents, to ensure our customers are provided with any information related to Get Comedy events. For any Get Comedy events we reserve the right to lawfully use legitimate interest right to contact all ticket holders, via data provided to us by our ticketing partners, prior to the event with information directly related to the running of the event. We will endeavour to ensure our partners gain your consent before any contact details are made available to Get Comedy for marketing purposes.

Personal Data processed for employment purposes

We process personal data for employment purposes in line with data protection legislation and employment law obligations. We require personal data when processing candidates’ applications to Get Comedy. For employees of Get Comedy we require personal data and emergency contact personal data which is kept securely and only accessible by HR staff. Direct Line Managers of staff who hold some relevant employment information about their team members or about applicants for employment are directed to take reasonable steps to ensure this personal data is held securely. For tax purposes we are legally required to keep all employment data for 7 years after which we will ensure all personal data is removed from our paper and electronic systems.

We process health data for sickness absence purposes ensuring that appropriate security controls are in place for this processing of ‘special categories’ of personal data, as defined by the General Data Protection Regulation 2018.

We retain personal data related to professional memberships to ensure required accreditations are maintained.

We use external providers for our payroll processing and pension scheme for employees. We have appropriate contracts in place to ensure the security and confidentiality of any personal data provided for these purposes.

Get Comedy General Privacy Policy

The following sets out the technical and organisation security measures employed by Get Comedy to ensure your personal data is kept confidential and secure by Get Comedy and our partner organisations / third party suppliers

Lawful basis for processing

For most processing of personal data we will be asking for your consent, however, some processing will be based on legitimate interests or for the purposes of entering into a contract e.g. where we require certain personal data in order to provide a service you choose to use. We would only rely on the lawful basis of legitimate interests where we are assured that we would not be using your data in a way you would not expect taking into account your rights and interests.

Disclosure of Personal Information:

We may disclose your personal information to our suppliers or other external third parties for outsourcing some of the functions and services relating to the purposes for which your personal information may be processed by Get Comedy, for storage and otherwise to enhance our services. When we contract external services providers, we may provide them with your personal information, but only to the extent required for them to fulfil that contract, or where you would reasonably expect Get Comedy to disclose it to a third party for a particular purpose.

We will not sell your personal information to other parties.

Get Comedy will not use or disclose your personal information except in accordance with this Privacy Policy unless you have consented to the use or disclosure, or where disclosure is necessary to prevent injury to life or health, to investigate any suspected unlawful activity or where the use or disclosure is required or authorised by law.

Security & storage of your information:

Get Comedy takes reasonable steps to ensure the security of all information it collects, including that the information is protected from misuse and loss and from unauthorised access, modification or disclosure. For example, your personal information may be stored and maintained in a secure cloud-based environment, which can be accessed only by authorised personnel. Some of these services are hosted by third parties located in Europe and the United States. However, as no data transmission over the internet or information stored on servers accessible through the internet can be guaranteed to be fully secure, we cannot ensure or warrant the security of any information you send to us or receive from us online.

It may sometimes be necessary to transfer personal data overseas, in particular to the Unites States. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the General Data Protection Regulation and associated legislation. Wherever your data is transferred, it may be accessed by the courts, regulatory bodies, and law enforcement and national security authorities, according to the laws in the relevant jurisdiction.

Retaining your personal data

We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, audit or reporting requirements. We may also retain your personal data for a reasonable period afterwards to allow us to respond to any follow up enquiries or complaints.

 

Your rights in relation to personal information:

Your rights in relation to how organisations process your personal data have been significantly enhanced under the new General Data Protection Regulation 2018. The following sets out how Get Comedy will ensure we meet all of these increased rights.

1. The right to be informed

Your right to be informed about the personal data we are processing is set out in this Privacy Policy which will be regularly reviewed to ensure you are provided with accurate information.

2. The right of access

You may request access to your personal information collected by Get Comedy. Please send an email to festivals@getcomedy.co.uk and we will endeavour to respond as soon as possible and in any event within one calendar month of receiving your request. There may be some legal or regulatory reason why access is denied or amendment refused. If this is so, we will tell you why.

3. The right to rectification

If you believe any of your personal information held by Get Comedy is not accurate, complete or up-to-date, Get Comedy will take reasonable steps to correct the information. You can make a request for rectification verbally or in writing. To request that your personal information be corrected or updated, please send an email to festivals@getcomedy.co.uk We will respond to your request within one calendar month.

4. The right to erasure

Also known as ‘the right to be forgotten’, you can now request for your personal data processed and held by us to be erased, unless there is another legal requirement for us to continue to process that data, in which case this will be explained to you in response to your request. You can request for us to erase your data either verbally or in writing. We will respond to your request within one calendar month.

5. The right to restrict processing

Similar to your right to request erasure of your personal data, you can request we restrict processing where you have issues with the content of the information we hold or with how we have processed your data. In these cases we would only apply the restriction for a certain period of time while we consider your request for doing so. You can request us to restrict processing either verbally or in writing. We will respond to your request within one calendar month

6. The right to data portability

Where technically feasible we will endeavour to provide you with a copy of your personal data in a format that can easily be transferred to another organisation. We will respond to your request within one calendar month. Please note this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

7. The right to object

You have the right to object to us using your data for marketing purposes or where the processing is based on legitimate interests.

8. Rights in relation to automated decision making and profiling

Get Comedy does not process any personal data for automated decision making or for profiling as defined by the Regulation.

Please contact us at festivals@getcomedy.co.uk to exercise any of your rights as above.

Complaints

If you have a complaint about the handling of your personal information, please write to the address provided above or send an email to festivals@getcomedy.co.uk

If you are still not satisfied with the outcome of your complaint, you may write to the Information Commissioner’s Office at the following address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

You can also contact the Information Commissioner’s Office via their “online form here”https://ico.org.uk/global/contact-us/email/.

Website Advertising and Analytics:

Pixels

A pixel is a small amount of code on a web page or in an email notification which is used by organisations to learn how users are interacting with certain web content to help us improve our services and personalize your experience. Pixels use you online identifiers to do this along with an anonymised version of your social media site ID. We cannot see any personal data of individual users, but the collected data are saved and processed by social media sites.

You can amend your preferences or opt-out of website customised ads through Facebook here and Twitter here

Links to other websites

Get Comedy is not responsible for the privacy practices or content of any other website or service that is linked to our Website, or for the privacy practices of any third party social media or other service providers that you can access through our Website. We encourage you to read the privacy policies of those websites or service providers, including, but not limited to, our ticket agent partners, which may require you to provide additional personal information.

IP address

The IP Address (Internet Protocol Address) is a unique address that computing devices such as personal computers, tablets, and smartphones use to identify itself and communicate with other devices in the IP network.

Get Comedy uses IP addresses to ensure our users are directed to the correct version of our website dependent on the territory you are accessing our website from. We also use web log information provided through the IP address to understand any issues users may experiences while using our website to ensure a seamless service for our users.

Cookies:

What are cookies?

Cookies are small text files that are stored in your computer’s memory and hard drive when you visit certain web pages. They are used to enable websites to function or to provide information to the owners of a website.

Why do we use cookies?

Cookies help us to provide customised services and information. For example, we use cookies on all our websites to collect anonymous traffic data and also to improve your experience with the Websites (e.g. to keep you logged in if you request this).

In broad terms, we use cookies on our Websites for the following purposes:

Analytical purposes: We use analytical cookies that allow us to recognise, measure and track visitors to our Websites. This helps us to improve and develop the way our Websites work, for example, by determining whether site visitors can find information easily, or by identifying the aspects of our Websites that are of the most interest to them. For these purposes, we may store the following:

the name of the domain from which you accessed the internet

the date and time you accessed our Websites

the advert or internet address of the website from which you linked directly to our Websites

the pages you accessed while visiting our Websites

the device from which you accessed our Websites

the location from which you accessed our Websites

In addition, we use a third party service providers, to provide certain analytics services to us in connection with the operation of the Websites, including (without limitation) the collection and tracking of the data and information listed above. We may disclose visitor data, including personally identifiable information, to enable those third party service providers to provide such services. Such data may be sent to those third party service providers and their local overseas suppliers, where the standard of data protection may be lower than the country in which you reside.

Usage preferences: Some of the cookies on our Websites are activated when visitors to our sites make a choice about their usage of the site. Our Websites then ‘remember’ the settings preferences of the user concerned. This allows us to tailor aspects of our sites to the individual user.

Session management: The software that runs our Websites uses cookies for technical purposes needed by the internal workings of our servers and application. For instance, we use cookies to keep track of information about a user’s session and determine which options or pages to display in order for the site to function.

Functional purposes: Functional purpose cookies store information that is needed by our applications to process and operate. For example, where requests within an application involve multiple stages, cookies are used to store the information from each stage temporarily, in order to facilitate completion of the overall request.

Your cookie preferences

To make full use of our Websites, your computer or mobile device will need to accept cookies, as our sites will not function properly without them. In addition, cookies are required in order to provide you with personalised features on our websites.

Third party cookies

When you visit our Websites, you may receive cookies that are set by third parties. For example, you may receive a cookie set by Google. These cookies are used for the purposes described in the “Why Do We Use Cookies?” section of this policy. We do not control the setting of these third party cookies, so we suggest you might wish to check the third party websites for more information about their use of cookies and how to manage them.

Amending cookie preferences

If you wish to remove cookies set by our Websites from your browser in the future, you may delete them. The instructions for removing cookies from your computer or mobile device depend on the operating system and web browser you use. Please note, however, that withdrawing your agreement to the use of cookies on our sites will impair the functionality of the sites.

Google Analytics

Our website uses Google Analytics who provide reports on website traffic data to help us understand usage and to ensure we continue to improve your experience when using our website.

You can amend your preferences or opt-out of Google Analytics here

Changes to this Privacy Policy:

This privacy policy may change from time to time particularly as new rules, regulations and industry codes are introduced. Any changes to the Privacy Policy will be posted on our Website. If we consider that the changes are material we will notify you by email.